Outlook shortcuts

If you remember only one shortcut!

• Insert Flag email (will show in your todo), then cycle un/complete.
• Alt+Insert: remove flag.
• Shift+F10 brings up the context menu (works everywhere)
• F3 or Ctrl+E: search

Actions

• Ctrl+N New item (in item view).
• Ctrl+Shift+M New email.
• Ctrl+Shift+A New appointment.
• Ctrl+Shift+Q New meeting request.
• Ctrl+Shift+C New contact.
• Ctrl+Shift+N New note.
• Ctrl+Shift+K New task.
• Esc Close window.
• Ctrl+C Copy (everywhere)
• Ctrl+V Paste (everywhere)
• Ctrl+Z Undo (everywhere)
• Alt+H Home menu, indirect shortcuts

Navigation

• Ctrl+Shift+I Switch to inbox.
• Ctrl+1 Switch to mail.
• Ctrl+2 Switch to calendar.
• Ctrl+3 Switch to contacts.
• Ctrl+4 Switch to tasks.
• Ctrl+5 Switch to notes.
• Ctrl+7 Switch to shortcuts.
• Ctrl+Shift+B Switch to Address book.
• F6, Shift+F6 Move between panes.
• Ctrl+Y, 🠔, 🠔 Select folder.

In Calendar (Ctrl+2)

• Alt+1 to 9 Display 1 to 9 days.
• Ctrl+G Go to specific date.
• Ctrl+G (in apt) Set up recurr­ence.
• Alt+H,F,W Forward appoin­tment.
• Alt+H,O,D Show today.
• Ctrl+Alt+1 Show daily view.
• Ctrl+Alt+2 Work week view.
• Ctrl+Alt+3 Full week view.
• Ctrl+Alt+4 Month view.

Inbox (Ctrl+1)

• Ctrl+< or Alt+🠕 Previous email/appt.
• Ctrl+> or Alt+🠗 Next email/appt.
• space Scroll reading pane.
• Ctrl+D Delete email.
• Ctrl+Delete Mute/unmute conversation.
• Ctrl+Shift+D Delete and ignore conversation.
• Ctrl+R Reply to email.
• Ctrl+Shift+R Reply all to email.
• Ctrl+Alt+R Reply with (new) meeting request.
• Ctrl+I Start IM message.
• Ctrl+F Forward email.
• Ctrl+Alt+F Forward as attachment.
• Enter Open email, expand tree.
• Ctrl+Q Mark email read.
• Ctrl+U Mark email unread.
• Alt+H, L Filter current view.
• Alt+H,L,U Filter out read messages.
• Alt+H,J,O Set junk mail options.
• Alt+F File menu.
• Ctrl+Shift+W Jumpt to info bar (when available)

Search (F3)

• Ctrl+Shift+F Advanced search.
• F4 Search text in open item.
• Shift+F4 Search next item.

Reminders

• Alt+O Open meeting.
• Alt+S Snooze reminder.
• Alt+D Dismiss reminder.

Writing email

• Ctrl+K (in to:/cc:) Check recipient names and emails Write the recipients last!
• Ctrl+Alt+1 to 9 Header style num
• Ctrl+Alt+V Paste special (keeps format consistent).
• Ctrl+I/B Apply italic, bold formatting.
• Shift+F10 Bring context menu
• Ctrl+S­hift+L Insert bullet list.
• Ctrl+K (in body) Insert hyperlink.
• Alt+A Attach a file.
• Ctrl+T, w/ Shift Increase, decrease indent.
• Ctrl + [ or ] Increase, decrease font size.
• Ctrl+space Clear formatting
• Alt+O Full format menu
• F7 Check spelling.
• Ctrl+S Save as draft.
• Alt+S or Ctrl+Enter Send email.
• Contacts F11

Search contact in favorites.

• Esc Close contact.
• Ctrl+I Open IM message.
• Ctrl+N Open Mail message.

Search terms

• from:"Doe, John"
• category:important
• subject:"project outlook"
• read:no
• received:may
• received:yesterday
• received:>mm/dd/yy
• messagesize:>5MB
• hasattachment:yes
• crit1 AND crit2